Office Administrator

Company Profile:

Ocuco Limited is a leading software solutions provider in the eyecare industry, dedicated to helping eyecare professionals streamline their operations and provide exceptional patient care. With a global presence and a focus on innovation, Ocuco has built a reputation for delivering cutting-edge technology and outstanding customer service.

Job Description:

Ocuco Ltd. is seeking a reliable and organised Office Administrator to support the day-to-day running of our Dublin 15 headquarters on a temporary, fixed-term basis (maternity cover). This is a hands-on role focused on ensuring the office operates smoothly and remains a welcoming, well-maintained environment for employees and visitors.

The ideal candidate will demonstrate strong professionalism, adaptability, and cultural awareness. With frequent interaction across all levels, personality and cultural fit are key; they should be approachable, resourceful, and capable of fostering a welcoming environment.

This is a part-time, office-based role (4 hours per day, Monday to Thursday) for a fixed-term period of 6-7 months.

A full, clean driver’s licence is required.

Key Responsibilities:

• Manage daily office operations, ensuring the workspace is organised, stocked, and running efficiently
• Oversee reception duties, including handling deliveries, post, emails, and phone enquiries
• Welcome visitors and manage sign-in processes, ensuring a professional and friendly experience
• Coordinate meeting rooms, including setup, scheduling support, and catering as required
• Maintain stock of office supplies, stationery, and groceries (including ordering and restocking)
• Support general office upkeep, liaising with vendors where needed (e.g. cleaning, minor maintenance)
• Assist with basic administrative tasks to support the wider team as required
• Handle ad-hoc requests from staff and management
• Assist in the coordination of internal events and office initiatives

Requirements:

• Previous experience in an office administration or similar role
• Strong organisational skills and attention to detail
• Proficiency in Microsoft Office (Outlook, Word, Excel, Teams)
• Proactive, reliable, and able to work independently
• Friendly and professional approach, with strong interpersonal skills
• Ability to manage multiple tasks in a fast-paced environment
• Ability to work from the office, four days per week (9am – 1pm).
• Full, clean driver’s license